Condition Report

How does it work?

• Seller disclosures are your dealership’s statements: whether it starts, runs and drives, known damage, mechanical issues, modifications, missing parts, whether the mileage and hours are accurate, ownership, keys and cosmetic condition. The questions adapt to the type of unit (a trailer is not asked whether it runs; a boat is not asked about an odometer).
• Odometer: choose the answer that is true — Accurate; Known not to be accurate; Distance exceeds what the odometer can show (rolled over); Odometer replaced, repaired or not working (add the reading when it was replaced if you know it); or Not known. For Known not to be accurate and Replaced, repaired or not working, explain in the odometer note what happened. “Not applicable” is only for unit types without an odometer (boats, PWC, trailers). When RideAuction switches on its Bill of Sale disclosure rules, a unit with an odometer also needs its reading typed next to the ODOMETER PICTURE in Step 3 (a whole number up to 999,999 km or 621,370 miles, with km or miles) before you can submit, and “Not known” is accepted only where the province rules allow it (Ontario). The Bill of Sale prints exactly what you declared. Units already submitted are not affected.
• Ontario wholesale disclosures (OMVIC): when RideAuction’s Bill of Sale disclosure rules are on, the Ownership section also asks the questions OMVIC requires in every dealer-to-dealer sale in Ontario — prior use as a daily rental, police / emergency vehicle, taxi or limousine; fire damage; immersion in water; structural damage or repairs; ABS not working; airbags missing or not working; two or more adjacent body panels replaced; badges of a different model; collision or incident repairs over $3,000 (with the total cost if known); manufacturer’s warranty cancelled; declared a total loss; previously registered outside Ontario. They are asked only for a unit in Ontario, and every one needs an answer before you can submit. Answer Yes, No or Not known (only if your dealership does not know); for Yes, add the details. “Unit has no ABS / no airbags” is offered only for those two questions, and they are not asked at all for unit types that never have them (boats, PWC, snowmobiles). On the Bill of Sale, each Yes is shown prominently with your details, the No answers are listed in one sentence, and Not known in another; questions that do not apply to the unit are not printed.
• Dealer inspection is an inspection your dealership or a third party (an independent shop or inspector) already did: say whether one was performed and, if so, who did it, the inspector or company, the date and notes. Buyers see it labelled “Provided by the dealer”.
• Inspection documents are optional unless RideAuction currently requires them: an inspection report, a service inspection or a mechanical inspection as a PDF (up to 25 MB) or an image (up to 15 MB), at most 10. Documents are stored exactly as you send them. They are stored privately and checked for viruses; signed-in buyers can open them.
• Condition photos show the issues you disclosed (damage, mechanical, modifications, missing parts, cosmetic). They are separate from the listing photos you choose in the Photos step.
• A disclosure is your statement; an inspection is someone checking the unit. Neither your inspection nor an uploaded report is a RideAuction inspection — RideAuction inspects a unit only when it publishes its own condition report, shown separately. Buyers see your disclosures labelled “Seller Reported”, and the lot’s RideAI Insights tab summarises them in plain paragraphs, with a short light-red “Before You Place a Bid” panel for material points such as missing mileage, damage or a lien. Each note is labelled with how it was written (“Automatic summary”, or “AI-written note, checked against recorded facts by Ride”); it is not an inspection and may leave things out.
• Before you submit you certify that the information is accurate to the best of your knowledge, that every known material issue is disclosed and (when you uploaded documents) that they are authentic copies. RideAuction records your dealership, your name and the time.
• RideAuction reviews the disclosures, the inspection information, the documents and photos with the rest of the unit, and may approve it, ask for a correction (with the reason) or decline it.
• Title / registration documents: say whether this unit needs ownership paperwork (a title, registration or ownership permit) to change hands. Answer Required or Not required — this one cannot be left as “Not known”, because it decides the buyer’s CAD $185 processing fee (plus applicable tax). RideAuction checks the answer before approval.

What do I need to do?

• Use Continue Report and the required-item progress summary. Answer truthfully; choose Not Known only where that choice is offered.
• Save Draft to keep your place, or Save & continue to check this section and move on.
• Add any required inspection report and recommended close-up evidence of disclosed issues.

What happens next?

Continue to Listing photos, then review everything and certify it in Review & submit.